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Accounting Associate

Company: The Grand Hotel at the Grand Canyon
Location: Laughlin
Posted on: November 23, 2021

Job Description:

This position is located in Tusayan, AZ. 1 mile before the entrance of the Grand Canyon South Rim.

If you love the outdoors and living in a quiet rural community we want to talk to you. Right next to the majestic Grand Canyon South Rim. Our beautiful hotel is a 3-diamond hotel.

Basic Function:

Oversees/performs the daily accounting functions for the cash operations and internal controls of The Grand Hotel and the Tusayan Trading Post operations as well as completing some administrative responsibilities.


-Ensure that all security procedures mandated by the Flagstaff regional accounting office are followed on a daily basis to allow for secure operations surrounding the main safe working funds and safety deposit box keys for The Grand Hotel and Tusayan Post.
-Point of contact for The Grand Hotel and Tusayan Trading Post operations managers and cashiers in regards to cash handling (payments, end of shift reporting, problems, etc.,) to help ensure that company policies and procedures are being followed.
-Maintain a suitable par level of cash denominations in the cash operations safe to allow for smooth operations at The Grand Hotel and Tusayan Trading Post; complete change orders as needed from NBA/Loomis.
-Pick up daily deposit drops and recap envelopes at The Grand Hotel and Tusayan Trading Post from operating unit safes with a designated Grand Hotel and Tusayan Trading Post employee.
-Open, balance and accurately record all cash deposits dropped in the Safe Point and manual drop safes that were completed by money handlers at both properties. Submit cash deposit reports to the sales and cash auditors in the Flagstaff accounting office on a daily basis.
-Consolidate all cashier deposits drops from the manual drop safes at The Grand Hotel and Tusayan Trading Post into one daily deposit for each property and prepare for pick-up by Loomis.
-Accompany Loomis at The Grand Hotel and Tusayan Trading Post for the Safe Point deposit pickups.
-Fill change requests that are deposited by property money handlers, or requested at the accounting window during standard operating hours for The Grand Hotel and Tusayan Trading Post.
-Maintain all sign in and out logs pertaining to The Grand Hotel and Tusayan Trading Post cash operations.
-Maintain an inventory of all occupied and vacant safety deposit boxes and drop safes at The Grand Hotel and Tusayan Trading Post. Work with the Regional Internal Auditor for any locksmith needs.
-Responsible for maintaining the end of shift counting room to ensure adequate supplies are available for cash handling needs; keep room picked up and clean; ensure required security is maintained while end of shift procedures are being completed.
-Control and participate in the collection of all vending monies (laundry, etc.) and ensure that they are deposited timely.
-Accurately balance the cash operations safe for both The Grand Hotel and Tusayan Trading Post on a daily basis. Email completed count to the Regional Internal Auditor at the end of each day.
-Conduct money handling training classes for all The Grand Hotel and Tusayan Trading Post employees that handle company funds. Follow-up and provide refresher training as needed.
-Issue working change funds, Loomis safe point access, and safety deposit boxes to The Grand Hotel and Tusayan Trading Post money handlers that have completed money handling training classes.
-Control and monitor distributed banks, logs, keys, and related functions.
-In working with the Internal Regional Auditor, complete and submit an annual audit schedule for bank and shift audits, inventory schedules, payroll audits, and other audits as required.
-Perform periodic surprise bank and shift audits, report findings and provide recommendations.
-Participate in periodic food and beverage, retail and propane physical inventories.
-Responsible for tracking and recording of food and beverage comp, discount, and void check, including tips on the Food and Beverage worksheet daily.
-Responsible for tracking and recording employee comp meals and employee coupon meals/tickets in the Employee Dining Room daily.
-Responsible for tracking and recording coupons issued and redeemed to the Front Desk agents including Employee meal coupon, BnB Coupons, etc.
-Send tips and gratuity information to the Regional Assistant Controller and Flagstaff Payroll Manager every Thursday.
-Responsible for picking up from the USPS and distributing the mail for The Grand Hotel and Tusayan Trading Post on a daily basis.
-Act as a repository site for the daily mail needs to/from the Tusayan and Flagstaff/Williams operations. Ensure that all daily cash reporting requirements, invoices, etc. from the operations are completed per set standards and available for pick up during daily mail runs.
-Responsible for the tracking and returning/shredding of found credit cards at The Grand Hotel and Tusayan Trading Post. Email found credit card log to the Regional Controller and Regional Internal Auditor at each period end.
-Distribute bi-weekly payroll checks to employees. Participate in an annual payroll check audit with the Regional Internal Auditor.
-Responsible for the daily collection of the IT backup tape, sending to Williams IT for storage and then inserting new tape.
-Maintain an inventory and control of keys located in the key boxes in The Grand Hotel Accounting office with log in/out forms.
-Maintain a clean and organized working space.
-Responsible for understanding and ensuring compliance with all Accounting policies & procedures.
-Create and maintain a desk policy and procedure manual for this position as needed.
-Communicate to the Regional accounting offices, as well as, other department managers, providing information and assistance as needed.
-Maintain a professional attitude and appearance in order to provide the best guest and employee service.
-Other projects and duties as assigned.

Keywords: The Grand Hotel at the Grand Canyon, Henderson , Accounting Associate, Accounting, Auditing , Laughlin, Nevada

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