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Accounting Supervisor

Company: Anthony & Sylvan Pools
Location: Henderson
Posted on: January 16, 2022

Job Description:

Essential Duties Accounts Payable / Job Cost Analysis: Monitor and process subcontractor accounts payable ensuring invoiced costs are within job standards, verifying that invoiced price is accurate, matching to work orders, alerting management of any issues such as variances to standard cost or other discrepancies, and managing invoice due dates to corporate check run dates. Enter explanation of job cost discrepancy in Solomon when processing the invoice, and develop deep understanding of root cause analysis in identifying and reporting variances in system at time of invoice processing. Monitor and process inventory and cost of goods sold accounts payable matching receivers and purchase orders to invoices; and/or matching to addendums and work orders. Ensure proper approvals and account coding on all invoices; distribute checks to vendors and/or employees; maintain related vendor files. Ensure that all subcontractors have a valid price list on file before processing. Upload updated documents to SharePoint. Monitor job cost standards for variances and make corrections to cost standards as necessary as arisen. Help control expenses by notifying appropriate management of any issues or suggestions as work is done and invoices are received from the subcontractors. Alert management to job cost discrepancies such as overruns so management can control these expenses. Enter explanation of job cost discrepancy in Solomon when processing the invoice. Help manage and improve the divisions margins through analysis, tracking and ongoing improvement of processes to highlight margin erosion. Manage the divisions permit accounts and provide Excel summary to Corporate each month. Coordinate weekly meeting with appropriate Construction personnel to review/code/describe/approve non-standard subcontractor payables. Accounts Receivable / Job Cost Analysis: Enter bids into Solomon for sales management as requested. Create job cost card for bids and signings. Create and enter customer contract or signing in to establish customer accounts receivable account and record deposit. Communicate sold margin data to appropriate personnel and update daily sales report. Enter all addendums and ensure payment for addendum is received according to company policy. Finalize or clear the job contract once final construction audit is complete and start date is confirmed. Communicate cleared margin data to appropriate personnel and update and distribute daily sales report. Scan all checks to the bank utilizing check scanner. Make cash deposits to the bank safely and securely within 24 hours of receiving the cash. Enter all cash applications into our accounting system within 24 hours of receipt. For locations with Builder relationships, reconcile progress to billings and prepare invoices for the Builder to pay, manage due dates following up with Builder when agreed upon due dates are not met. Assist in collections efforts including monitoring the Division money list comments for accounting action items (i.e. payment schedule issues, write-off of amounts less than $250); write-off amounts equal to or greater than $250 with GM and New Pools Controller approved write-off request form. Coordinate weekly meeting with respective General Manager or their designate to ensure collection efforts are moving forward as identified in the comments and that comments are current at all times. Maintain price tracking report, daily sales report data, and other reports as needed. Other: Meet month-end transaction and reporting deadlines as communicated by Corporate. Understand company records retention policy and manage local records retention according to company policy. Backup warehouse transaction administration as needed. Run and/or prepare reports as needed. Perform other duties and projects as assigned. Monitor and analyze department workload to develop more efficient procedures and optimal use of resources while maintaining a high level of accuracy Assist in development and implementation of new procedures and features to enhance the workflow of the department Provide training to new and existing staff as needed Review work in progress accruals and/or corrections each month in coordination with New Pools cController to ensure adequate support is provided for all adjustments Ensure that all required reconciliations are completed by the division accounting teams as part of the month end close process Qualifications Associates or Bachelors degree in Accounting/Finance required One to three years of related experience in accounts payable, preferably in construction/home improvement industry Strong math skills and accounting knowledge Excellent organizational and time management skills with ability to consistently multi-task and meet deadlines Proficiency in using MS Office and all other company core accounting systems Able to remain calm and positive while working under pressure. Strong interpersonal, supervisory and customer service skills required. Anthony & Sylvan Pools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. #LI-LM Experience Required 1 - 3 years: Accounting or related experience Education Required Associates or better in Accounting or related field Skills Required Leadership Attention to Detail Accounting Microsoft Office Time Management Motivations Preferred Growth Opportunities: Inspired to perform well by the chance to take on more responsibility

Keywords: Anthony & Sylvan Pools, Henderson , Accounting Supervisor, Accounting, Auditing , Henderson, Nevada

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