HR Admin Assistant

Company: Touro College
Location: Henderson
Posted on: March 16, 2023

Job Description:

Located in Henderson, Nevada, approximately twenty-five minutes from the notorious Las Vegas strip, Touro University Nevada is a non-profit medical, health sciences, and education graduate university focused on positively impacting our community in healthcare and education. Our values surrounding social justice, intellectual pursuit, and service to humanity are steadfast and are clearly visible in the actions of our students, faculty, staff, and graduates.We invite you to apply to our position for consideration to join the ranks of our diverse, talented, and professional staff and faculty. Please visit the tun.touro.edu/administration/human-resources website where you can see a comprehensive listing of optional benefits and Human Resources contact information.The Administrative Assistant is primarily responsible for assisting The Office of Human Resources, Director and Human Resources Staff with various administrative and clerical duties. The position requires an individual to maintain confidentiality and project a professional image at all times. The candidate should be highly efficient, able to multi-task, and able to meet deadlines despite interruptions. This position is responsible for scheduling meetings, coordinating mailings, preparing various department reports, data entry, and various accounting reports.1. Assist HR Director with various administrative duties and/or projects.1.1. Provide high level administrative and confidential support for the HR Director.1.2. Manage the calendar for Human Resources Director.1.3. Act as liaison communicating on the HR Director's behalf.1.4. Maintain the department office space.1.5. Perform scanning of confidential employee information.1.6. Utilize the visitor management system for all external appointments.1.7. Input invoices into the Unimarket system for proper payment to vendors.1.8. Prepare and process expense reimbursement forms.1.9. Perform all ordering for the department, including supplies, clothing, and equipment.1.10. Review and approve Business Cards for faculty and staff.1.11. Assist with student and adjunct faculty bi-weekly paychecks for mailing; maintain the bi-weekly check tracking sheet.1.12. Order HR compliance Poster Notifications and Renewals.1.13. Provide and follow-up on email correspondence.1.14. Handle general questions from staff and vendors received via phone, fax, email, and walk-in.2. Contributes to team effort by performing other duties as needed/assigned.2.1 Participate in Employee Recognition Service Award nominations for Employee Engagement Committee.2.2 Assists the HR staff with various annual employee events.2.3 Complete other duties as assigned.Education: + Associate's Degree or Equivalent experience, Education experience preferred.Experience: + Two years administrative/clerical related experience. + Two years of data entry, basic knowledge of scheduling and travel reimbursement. Experience supporting multiple manager.Skills & Abilities: + Excellent communication skills. Must demonstrate high level of skills in verbal and written communications, proficient in Microsoft applications, including Excel, Word, and PowerPoint. + Requires the ability to set priorities, meet deadlines, and perform assignments accurately and confidentially.+ Must have strong organization skills, be flexible and able to adapt to changed priorities and effectively handle frequent interruptions, effectively handle multiple projects and tasks simultaneously, works well within a team or independently. Application Requirements: + Resume or CVCover Letter (attached to the cover letter link) that expresses your interest in this specific position at this specific institution. Please do not attach a resume to the cover letter link. **SPECIAL NOTICE**As we work to keep everyone safe and healthy, Touro requires every student and employee to be fully vaccinated. Medical or religious exemptions can be requested through Human Resources or Student Health. A comprehensive policy regarding vaccinations has been distributed to the campus.Requisition ID: 2023-9424 Schedule Shift: 8 am - 5 pm Monday - Thursday, Friday 8 am - 3 pm Hours Per Week: 38 Travel: None External Company URL: https://tun.touro.edu/ Street: 874 American Pacific Drive FLSA Status: Non-Exempt

Keywords: Touro College, Henderson , HR Admin Assistant, Other , Henderson, Nevada